June 7, 2016
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen and Treasurer Callais. 1 guests attended the meeting, Colin Markusen from SEH was in attendance also. Board members and guest recited the Pledge of Allegiance.
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda, seconded by Supervisor Kiner with the Motion carried, all voting aye.
Minutes – The minutes for the May regular meeting were reviewed. Motion by Supervisor Kiner to approve the minutes, seconded by Supervisor Tomczak. Motion carried, all voting aye.
The treasurer’s report was read by Treasurer Callais. Motion by Supervisor Tomczak to approve reports, seconded by Supervisor Kiner. Motion carried, all voting aye.
Beg Bal May, 1 2016 – $118,037.94
Income - $73.53
Expenses - $7,796.34
End Bal May 31, 2016 – $110,315.13
Road Account –
Beg Bal May, 1, 2016 - $32,791.52
Income - $1.57
Expenses – $0.00
End Bal May 31, 2016 - $32,793.09
Community Bldg Fund –
Beg Bal May, 1, 2016 - $29.342.65
Income - $1.41
End Bal. May 31, 2016 - $29,344.06
Checking - $25,523.86
Road Acct. - $21,073.37
Road Acct. - $21.471.47
Payroll Total for May Net – $1,955.24
Disbursements Total for May - $5,841.10
Claims – Supervisor Tomczak read the claims.
North Star Electric – 92.00
Frontier Phone – 63.39
HP Home Store New Printer - $673.30
QuickBooks 2016 Payroll Upgrade – 554.68
MAT Ins. – $2,102.00
The Journal - $131.25
Couri Ruppi - $675.00
Northern Lumber - $1,801.14
Greentech MFG. – 3,798.13
Kolstad-Olson - $360.26
Gateway Store - $9.66
SLC – 180.00[MMKT1]
Ramsland & Vigen, Inc. – 2,500.00
Culinex - $1,900.00
Total - $14,840.81
SEH - $77,948.40
USA - $29,003.80
USA - $13,104.56
MPCA - $505.00
Total - $91,557.96
Supervisor Tomczak moved to accept the claims, seconded by Supervisor Kiner, motion carried. All voting aye.
Project Schedule – USA has completed rock directional drilling until fall. The rest of the work will be delayed until fall as well. Pretreatment – Septic Check mobilized last week (May 30, 2016), Dispersal – likely to start in June.
DNR – Email from Lori Dowling-Hanson indicated that funding for Pucks Point was approved by the legislature; unclear as to the schedule and if this is just capital payment or connection project as well.
Funding – Draft Financial Plan complete but subject to change based on grant/loan split from PFA funds. Delay in PFA agreement for legislative session/bonding bill – not passed in regular session. Nancy Johnson said we should have a better idea in a couple of days.
Easements – All have been sent to property owners. 8 outstanding. Moosehorn easement – Appraisal from John Vigen
Payments – Approve Application for Payment No. 1 for USA. Status of SEH payments.
Supervisor Kiner moved to pay the bill from Ramsland & Vigen, seconded by Supervisor Tomczak, motion carried, all voting aye.
A meeting will be held between Randy Jennigis, Casey D and Bill Congdon regarding some matters at Voyageur Park Lodge that may change the collection system design (6/15/16).
Roads & Trails – Clerk Manninen brought to the board a contract from SLC for snow plowing the township roads. The contract will be reviewed by the board.
Community Center – Supervisor Tomczak reported that Greg House will be hauling gravel to the side of the building where landscaping is needed.
New Business – None
Supervisor Kiner moved to re-convene this meeting to Friday June 10, 2016 at 7:00 pm here at the hall. Seconded by Supervisor Tomczak, motion[MMKT2] carried all voting aye.
Mary Manninen, Clerk
June 10, 2016 Meeting convened at 7:00 pm
Chairman Stegmeir opened the meeting at 7:00 pm
SLC Snow Plow Agreement – the board would like a standing request for sanding, steaming culverts and gravel and when work is done on State Point rd they should also do Pucks Point and vise versa. Supervisor Kiner moved to approve this agreement with the stipulation that an e-mail serves as a written request for services, seconded by Supervisor Tomczak, motion carried all voting aye.
Bids for PPSSD Operator – bids were opened and reviewed by the board. We received bids from PeopleService and Septic Check. We were pleased to find that both bids laid out proposals which the Board felt would give us the quality service we sought at a value which fit within the parameters of our estimated costs for operation and maintenance of the system.
When analyzing the comparables on pricing, we found that the bids were close enough in value for us to consider them essentially even. The PeopleService bid was $14280.00 annually including 6 extra visits to respond to emergencies with the Township paying sampling fees and mileage. Septic Check’s bid was $24,000.00 annually including payment for sampling fees and mileage with emergency calls charged as an additional fee to the Township.
Chairman Stegmeir moved to accept Septic Check for Operator of the PPSSD system, seconded by Supervisor Kiner, motion carried, all voting aye.
After evaluating value, the Board chose Septic Check primarily because they are the company which is building the treatment portion of our system and would have an intimate knowledge of the equipment. We feel this would be a plus for the start up and initial operation of the system.
Jerry Mitchell would like payment for the whole piece of property for the easement at $10,000.00, he will consult with his attorney. The board is in agreement with this.
The board would like meet with the PPSSD members this summer to talk about hook-up and plans to meet with each member of the district before then to discuss the installation of equipment on their properties.
A new electrical service is needed for the treatment system, Chairman Stegmeir will speak with North Star Electric about this.
Community Hall – Phil Rhodes is donating his time and materials to do work on the water system at the new hall.
Supervisor Tomczak moved to adjourn the meeting at 7:50 pm, seconded by Supervisor Kiner, motion carried.
Mary Manninen, Clerk