​ Kabetogama Township
Regular Meeting
April 10, 2018
Draft
 
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisor Tomczak, Supervisor Kec, Treasurer Callais, Deputy Clerk Stegmeir and 1 Guest.  All attending recited the Pledge of Allegiance.
 
Agenda – The agenda was reviewed, Supervisor Tomczak moved to approve the agenda as presented, seconded by Supervisor Kec, all voting aye the motion carried,
 
Minutes – The minutes for the March regular meeting were reviewed. Motion by Supervisor Kec to approve the minutes, seconded by Supervisor Tomczak, all voting aye motion carried.
 
The Treasurer’s report was read by Treasurer Callais.
Financial Report
Checking –
Beg Bal March 1, 2018 –  $180,251.38
Income - $220.29
Total Expenses - $9,231.06
End Bal. March 31, 2018 – $171,240.61
Road Fund - $16,700.28
Road CD’s - $21,284.88
Road Fund Bal - $37,985.16
Checking CD - $25,908.89
 
Pucks Point Subordinate Sewer District
Beg Bal. March 1, 2018 - $15,444.83
Income - $0.00
Expenses - $12,044.88
End Bal. March 31, 2018 - $3,399.95
 
Capitol Debt Reduction
Beg. Bal. March 1, 2018 - $4,591.00
Income - $0.00
Expenses – 0.00
End Bal. March 31, 2018 - $4,591.00
 
The Treasurer’s report was approved on a motion by Supervisor Tomczak, seconded by Supervisor Kec, all voting aye, motion carried.
 
Claims – Supervisor Tomczak read the claims.
 
Frontier Phone Co. – Phone and Internet – $70.29
North Star Electric – Town Hall - $128.00
The Journal – Meeting Notices - $100.68
Election Judges - $96.00
Annual Meeting Moderator - $50.00
Kabetogama Fire Dept. – Shortage from Levies - $5,000.00
St. Louis County Auditor – Waste Assessment - $280.00
                             Total - $5,724.97
PPSSD Claims – Septic Check - $2,000.00
                             North Star Elec. - $718.00
                             MN Pollution Control Agency - $505.00
                             Total - $3,223.00
Supervisor Kec moved to accept the claims and pay them in full, seconded by Chairman Stegmeir, all voting aye motion carried. 
 
Comment Period:    Fire Chief Larry Warrington discussed the needs of the fire department for the new building that they want to build.
 
 
Old Business
             
PPSSD  -   Chairman Stegmeir discussed a meeting with a member of the sewer district.
 
Roads & Trails –  No new business.
Community Building/Town Hall – John Reamer donated a flag and pole to the Community Club to be install at the Kabetogama Town Hall.
Other – None
NEW BUSINESS
VNP Joint Powers Board Clean Water Plan – Discussion:  We could promote what’s available to the community and see if there are any interested parties and see how we could go about moving forward with this.   
MATIT Life Insurance – The board has decided to not enroll at this time.  Supervisor Tomczak moved to review this again next year, seconded by Supervisor Kec, all voting aye, motion carried.
Liquor License – Kecs Kove, The Pines of Kabetogama, Rocky Ledge, Arrowhead Lodge, Sandy Point Lodge, Kab Outdoors, Pine Aire, Supervisor Kec moved to approve the liquor licenses, seconded by Supervisor Tomczak, all voting aye, motion carried.
Chairman Stegmeir moved to adjourn the meeting at 7:48 pm. Seconded by Supervisor Kec, all voting aye
Motion carried.
 
Respectfully submitted,
Mary Manninen, Clerk

​KABETOGAMA TOWNSHIP
REORGANIZATION APRIL 10, 2018
Supervisor Stegmeir moved to approve the agenda, seconded by Supervisor Kec, all voting aye, motion carried.
Supervisor Tomczak moved to approve the Minutes from the May 2, 2017 Reorganization Meeting, seconded by Supervisor Kec, all voting aye, motion carried.
The following items were approved on a motion by Supervisor Stegmeir, seconded by Supervisor Kec, all voting aye, motion carried.
Chairman/Vice-Chairman – Marlene Tomczak will be Chairman, Larry Kec will be Vice-Chairman.  The positions of Chair and Vice-Chair will be rotated between Supervisors each year.
 
Board Meeting Schedule and Location for the township board meetings in 2018; April 3, May 1, June 5, July 2, Aug 7, Sept. 4, Oct. 2, Nov ???, Dec. 4, 2019 – Jan 8, Feb 5, March 5, . All meeting will be held at the Town Hall, 9707 Gamma Road.
 
Planning Commission Meeting Schedule – April 2, July 2, Oct. 1, 2018 Jan 7, 2019
 
Official Newspaper - The Journal, International Falls, MN.
Township Attorney - continue using Mr. Robert Ruppe as our attorney.                                                             
Road Supervisor - John Stegmeir as road supervisor.
Pucks Point Sewer Dist. Supervisor – John Stegmeir.
Meeting Notice Posting Place - Gateway Store, Town Hall, Township web site and the Digital Sign.
Emergency Trail and clean-up contractor - Greg House.
Bank Designation - Border State Bank.
Pucks Point Subordinate Sewer District Engineer – SEH.
Compensation Rates for Township Officers
Chairman - $350.00 per month
Supervisors - $350.00 per month
Treasurer - $350.00 per month
Clerk - $18.00 per hour
Deputy Clerk and Deputy Treasurer - $50.00 per meeting when filling in for the Treasurer or Clerk
Mileage Rate – follow current Federal Mileage Rate at that time.
 
Additional Compensation Rates:
Election Judge - $12.00 per hour
Town Hall Cleaning Person - $18.00 per hour
Miscellaneous Clerical duties when Clerk/Treasurer are unavailable $15.00 per hour
Planning Commission Board Members - $50.00 per meeting attended
 
Supervisor Tomczak moved to adjourn the meeting at 8:06 pm, seconded by Supervisor Stegmeir, all voting aye, motion
carried.
 
Respectfully Submitted, 
Mary Manninen, Clerk, Kabetogama Township

​TOWN OF KABETOGAMA
ANNUAL MEETING
MARCH 13, 2018
DRAFT
 
The annual meeting of the Town of Kabetogama was called to order by Clerk Manninen at 8:15 pm on March 13, 2018.  There were 5 people attending this meeting.  Those attending the meeting recited the Pledge of Allegiance.  Clerk Manninen called for nominations for a moderator.  Marlene Tomczak moved to nominate Betsey Warrington, seconded by John Stegmeir.  Clerk Manninen asked if there were any other nominations, (twice).  A voice vote was taken for Betsey Warrington as moderator.  All voted aye, no nays, Betsey was voted as moderator.
 
Agenda:  The agenda was reviewed by all.   Marlene Tomczak moved to approve the agenda, seconded by John Stegmeir, all voting aye, motion carried.
 
The Clerk was asked to read the Board of Audit minutes from the March 6, 2018 meeting.
 
Old Business: 
 
The minutes from the 2017 annual meeting were reviewed by all.  Marlene Tomczak moved to accept the minutes, seconded by Carol Stegmeir, all voting aye motion carried.
 
The moderator read the dates for the next Annual Township Meeting.  The annual meeting will be held on March 12, 2019 at the Kabetogama Town Hall at 8:15 pm.  Alternate bad weather date is March 19, 2019 same location and time.
The next Annual Township Election will be held on March 12, 2019 at the Kabetogama Town Hall from 4:00 to 8:00 pm.  Alternate bad weather date is March 19, 2019 same location and time.  Marlene Tomczak moved to accept these dates, times and locations, seconded by Carol Stegmeir, all voting aye, motion carried.
 
Election Results – Moderator Warrington asked for the results of the Annual Township election held March 13, 2018.  For the position of Supervisor 3 year term, John Stegmeir received 12 votes and there were no write-ins.  For the position of Clerk 2 year term, Mary Manninen received 12 votes with no write-ins.  Mary Manninen moved to accept the 2018 election results, seconded by Carol Stegmeir, all voting aye, motion carried. 
 
Kabetogama Fire Department report – Fire Chief Larry Warrington wrote the following report;
 
2017 - 2018 Kabetogama Area Volunteer Fire Dept. Annual Report
 
The Fire Department is doing well.  We are finally able to depend on younger, stronger fire fighters.  I am happy with our crew and we will be adding training for our new members,   Jason & Robyn Cooper, and Mariah Hart. 
 
Our equipment maintenance is increasing due to age & mandated safety testing. As our gear goes out of date, it must be replaced.  I am trying to rotate two sets of turn out gear per year.  As of now our budget is ok, but I envision an increase in the levy for 2020.  We try to use our budget in the most cost effective way possible.
 
We are taking on two projects that will solve two issues for the department and the area. Our top project is a heli pad on land behind the station. 
The land was graciously donated by Jim & Marlene Tomczak. Being able to land & transport patients from a designated area close to our equipment is important to our and neighboring communities.  Progress is being made & with help from donations, it is hopeful to be completed this year.
 
Our second project is a new fire station.  Our old building is showing its age and we are in need of more room for our equipment.  This project will be ongoing as a lot of preparation is necessary.  The old building foundations are moving, the roof is leaking, we have water infesting the office area & it is now getting too small to house what we need to house.  The cost to repair the building, in our estimation, would be a waste of money as we still wouldn’t have enough space. 
 
I want to thank Kabetogama Township & the community for all of your support on behalf of the fighters & EMS.
 
Respectfully Submitted.
Larry Warrington, fire chief
 
New Business:
 
Levy – All the line items were reviewed and discussed.  The Fire Department may need more funds for building a new fire hall and that line item can be added at a later date when the department has had time to research this.  Mary Manninen moved to approve the levy as established except for the Fire Department line item, which will be approved at a later date, seconded by Carol Stegmeir, all voting aye motion carried.
 
On May 3, 2018 there is the Board of Equalization meeting from 10:00 to 11:00 here at the Town Hall to discuss property taxes.
 
John Stegmeir brought handouts for the 2017 Annual Report from the Cook Hospital.  These may be reviewed at the Town Hall.
 
The Planning Board is still looking for another member to replace Jill Kiner’s position.  If interested please contact Clerk Manninen at the Town Hall (875-2082).
 
Mary Manninen moved to adjourn at 9:12pm, seconded by Marlene Tomczak all voting aye, motion carried. 
 
Respectfully Submitted,
 
 
Mary Manninen, Clerk, Kabetogama Township
 

​​KABETOGAMA TOWNSHIP
2017 BOARD OF AUDIT
REPORT
March 6, 2018
 DRAFT
Chairman Stegmeir opened the Board of Audit meeting at 8:35 pm.  Clerk Manninen read her report as follows:
 
General Fund Beginning Balance 1/1/17                $166,160.85
Total Income                                                              $658,461.57
Total Expenses                                                           $627,601.83
End Balance 12/31/17                                               $197,020.59
 
PPSSD Beginning Balance 1/1/17                            $4.75
Total Income                                                              $1,746,826.21
Total Expenses                                                           $1,741,007.21
End Balance 12/31/17                                               $8,823.75
 
Capitol Debt Reduction Beg Bal 11/28/17              $1,000.00
Total Expenses                                                           $135.48
End Balance 12/31/17                                               $864.52
 
Checking CD #2930 Due 3/15/19               $25,908.89
Road Acct. CD #2847 Due 3/12/17            $21,284.88
Road Acct. CD #2401 Due 2/12/18            $21,733.65
 
The beginning balance in the General Fund account is $428.11 more than the end balance as of 12/31/16.  Three checks were voided and two of those checks were written again in 2017.
 
Kabetogama Township Checking Account:
Beginning Balance 1/1/17                  $166,160.85      $428.11 voided in 2019, written again in 2017
Deposits                                             $658,461.57
Expenses                                            $627,601.83
End Balance 12/31/17                       $197,020.59
 
PPSSD Beg Bal 1/1/17                     $4.75
Deposits                                            $1,746,826.21
Expenses                                           $1,741,007.21
End Bal 12/31/17                              $5,823.75
 
Capitol Debt Red. 11/28/17              $1000.00
Expenses                                           $135.48
 
Checking CD – Due 3/15/19 - $25,908.89
Road CD – Due 3/12/18 - $21,284.88
Road CD – Due 2/12/18 - $21,733.65                                
 
Clerk Manninen read her Board of Audit report for year ending 2017.  Treasurer Callais read her Board of Audit report.  Both reports matched.  Supervisor Tomczak moved to approve the Board f Audit reports of both the Clerk and Treasurer, seconded by Chairman Stegmeir, all voting aye, motion carried.  Supervisor Tomczak moved to adjourn the meeting at 8:49 pm, seconded by Chairman Stegmeir, all voting aye, motion carried.
 
Respectfully Submitted, Mary Manninen, Clerk

​Kabetogama Township
Regular Meeting
March 6, 2018
Draft
 
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisor Tomczak, Clerk Manninen, Treasurer Callais and 1 Guest.  All attending recited the Pledge of Allegiance.
 
Agenda – The agenda was reviewed, Supervisor Tomczak moved to approve the agenda as presented, seconded by Chairman Stegmeir, all voting aye the motion carried,
 
Minutes – The minutes for the February regular meeting were reviewed. Motion by Supervisor Tomczak to approve the minutes, seconded by Chairman Stegmeir, all voting aye motion carried.
 
The Treasurer’s report was read by Treasurer Callais.
Financial Report
Checking –
Beg Bal February 1, 2018 –  $160,443.50
Income - $25,046.07
Total Expenses - $5,238.19
End Bal. February 28, 2018 – $180,251.40
Road Fund - $16,925.28
Road CD’s - $21,284.88
Road Fund Bal - $38,210.16
Checking CD - $25,908.89
 
Pucks Point Subordinate Sewer District
Beg Bal. February 1, 2018 - $140,368.43
Income - $9,026.88
Expenses - $133,950.48
End Bal. February 28, 2018 - $15,444.83
 
Capitol Debt Reduction
Beg. Bal. February 1, 2018  864.52
Income - $11,546.48
Expenses – 7,820.00
End Bal. February 28, 2018 - $4,591.00
 
The Treasurer’s report was approved on a motion by Supervisor Tomczak, seconded by Chairman Stegmeir, all voting aye, motion carried.
 
Claims – Clerk Manninen read the claims.
 
Frontier Phone Co. – Phone and Internet – $70.29
North Star Electric – Town Hall - $141.00
Greg House – Plowing Pucks Point Road - $225.00
                             Total - $436.29
PPSSD Claims – Septic Check - $119,240.00
                             North Star Elec. - $864.00
                             Fryberger - $9,026.88
                             Greg House - $300.00
                             Septic Check - $2,000.00
                             Total - $131,430.88
Supervisor Tomczak moved to accept the claims and pay them in full, seconded by Chairman Stegmeir, all voting aye motion carried. 
 
Comment Period:    Marlene Tomczak reported to the board that our Conservation Officer is done in our area and was leaving this evening.  She is going to the Park Rapids area to train in a new officer and was then going to retire.
 
 
Old Business
             
PPSSD  -   Chairman Stegmeir gave a summary report on the PPSSD funds income and expense. 
Income Jan – June,            Total 9794.40 –    OM&R-9794.40,   Capitol-0.00
July – Dec 1st half,              Total 21920.58 – OM&R-15344.41, Capitol-6576.17
July – Dec 2nd half,             Total 16567.38 – OM&R-11597.38, Capitol-4970.30
                                           Total 48282.60 – OM&R-36736.18, Capitol-11546.48
 
*Total in to Date                 Total 48282.66,    O&M 36736.18,    Capitol 11546.48
Total payments to date                                   O&M 30103.88,    Capitol 0.00
Balance to date                                               O&M 6632.30,      Capitol 11546.48
 
Operator – 14000.00
Electric – 6340.00
Supplies/Equipment – 6019.99
Snowplow/Mow – 400.00
Permit (MPCA) – 505.00
Adjustment Refund – 2838.89
Loan Payment – 0.00
Total – 30103.88
                                           *Membership Fees owed/not paid 2017 = 1664.49
 
Roads & Trails –  No new business.
Community Building/Town Hall – Supervisor Tomczak reported that the Community Club is going to do a fund raiser to raise funds for a flag pole and flag.  Proceeds from the St. Urhos festival will go toward these two items.
Levy Discussion – the board discussed the levy for 2019.  All line items were reviewed against last year’s expenses.  It was suggested to levy $5,000 for roads, reduce training and travel to $500, reduce Other imp to community to $6,000 and leave the remaining line items the same.  The levy will be determined at the March 13 annual meeting.  Supervisor Tomczak moved to reimburse the Kabetogama Fire Dept funds that were shorted them due to an accounting error, seconded by Chairman Stegmeir, all voting aye, motion carried.
New Business –  Chairman Stegmeir wanted to discuss where the township will go next with the VNP Joint Powers Board Clean Water Plan.  Not all the board members were present at this time so this will be discussed further at our next meeting.  The board would like to plan some informational meetings during the summer with residents on this matter.
 
The Local Board of Appeal & Equalization Meeting – This meeting will be held at the Town Hall on May 3, 2019 from 10 – 11 am.
 
MATIT Life Ins. – table to April meeting
 
Annual Election, Annual Meeting – Will be held on March 13, 2018.  Elections are from 4:00 to 8:00 pm.  The Annual Meeting begins at 8:15 pm.
 
VNP Public Meeting – This meeting is to discuss the ice road and removal of canisters at the visitors centers. The meeting is to be held on March 22, 2018 at the Town Hall beginning at 7:00 pm
 
Supervisor Tomczak moved to adjourn the meeting at 8:34 pm. Seconded by Chairman Stegmeir, all voting aye
Motion carried.
 
Respectfully submitted,
Mary Manninen, Clerk