KABETOGAMA TOWNSHIP
SPECIAL PPSSD MEETING
JULY 23, 2014

DRAFT

Chairman Nevalainen opened the meeting at 7:00 pm.  Board members present were Supervisors Kiner and Stegmeir, Clerk Manninen and Treasurer Kiner, along with 4 guests including Sara Christenson (SEH).  All attending recited the Pledge of Allegiance.   Colin Marcusen (SEH) called in on the conference line.

Agenda – PPSSD Bids.

2 Bids were received, Wagner Construction ($3,379,681.00) and Utility Systems of America ($4,102,078.00).  Bids were higher than anticipated.  Target bid is $2,836,850.00.  Cost per month:  $100.00/EDU.  These  numbers assume the following:  DNR pays total fee upfront, additional $250,000 secured from IRRRB, loan can be secured  through Rural Water to make up the difference between PFA funding and total project costs, 0% Contingency.  All soft costs (engineering, legal, administrative remain the same as originally planned.  Nancy Johnson stated that the funds will still be available next year even with the delay of the project.  Collin stated that he asked Wagner Construction if they could come down about $5,000,000 on the bid and they stated that they could only come down $2,000,000.

Supervisor Kiner moved to reject both bids and rebid the project in two parts, the collection project and the treatment project seconded by Supervisor Stegmeir, motion carried.  Bids could be advertised on the 15th of August 2014 and close on the 15th of December 2014.  The bids will be advertised in International Falls, Duluth and Minneapolis papers.  This will be discussed further at the next township regular board meeting.

Chairman Nevalainen moved to adjourn the meeting at 7:30 pm, seconded by Supervisor Stegmeir, motion carried.

Respectfully Submitted

Mary Manninen, Clerk, Kabetogama Township

KABETOGAMA TOWNSHIP
REGULAR MEETING
JULY 1, 2014

DRAFT

Chairman Nevalainen opened the meeting at 7:00 pm.  Board members present were Supervisors Kiner and Stegmeir, Clerk Manninen and Treasurer Kiner, along with 1 guests.  All attending recited the Pledge of Allegiance.  Colin Marcusen was the guest.

Agenda – The agenda was approved with one addition to the new business, flooding, on a motion by Chairman Nevalainen, seconded by Supervisor Kiner, motion carried.

Minutes –The minutes were approved on a motion by Supervisor Kiner, seconded by Chairman Nevalainen, motion carried.

The treasurer’s report was read by Treasurer Kiner.  The treasurer’s report was approved on a motion by Supervisor Kiner, seconded by Supervisor Stegmeir, motion carried.

Checking: 
Beg Bal 6/1/14 --- $122,356.69
Income --- $4,329.13
Expenses --- $13,250.01
End Bal. 6/30/14 --- $113,435.81

Road Acct.:
Beg Bal 6/1/14 --- $26,888.99
Income --- $1.14
Expenses --- $525.00
End Bal. 6/30/14 --- $26,365.13

Comm. Center Fund:
Beg Bal 6/1/14 --- $5,453.40
Income --- $0.00
Expenses --- $30.00
End Bal. 6/30/14 --- $5,423.40

Cert. of Deposit: 
Beg Bal 6/1/14 --- $25,000.00
Income --- Due 3/15/15
Expenses --- .85%
End Bal. 6/30/14 --- $25,000.00

Road Acct. CD:
Beg Bal 6/1/14 --- $20,915.68
Income --- Due 3/12/15
Expenses --- .50%
End Bal. 6/30/14 --- $20,915.68

Road Acct. CD:
Beg Bal 6/1/14 --- $21,248.20
Income --- Due 3/12/16
Expenses --- .70%
End Bal. 6/30/14 --- $21,248.20

Lodging Tax:
Dep --- $4,323.35
To Town --- $129.07
To Tourism B. --- $4,194.28

The following claims were approved on a motion by Chairman Nevalainen, seconded by Supervisor Kiner, motion carried.

• 3585, North Star Elec., Power for Hall, $133.00
• 3586, K-Mart, Office Supplies new office, $71.18
• 3587, The Journal, Notices, $164.96
• 3588, Valley Bag & Supply, Sand Bags, $878.25
• 3589, Spectra, Minutes Books & Paper, $499.50
• 3590, Herseth Electric, Hall Construction, $1,129.91
• 3591. Herseth Electric, Hall Construction – Kitchen, $391.18
• 3592, Culinex, Hall Construction – Kitchen, $321.54
• 3593, Lehto Gas Repair, Hall Construction – Kitchen, $305.72
• 3594, Worthman Specialties, Hall Construction – Air Con. Heat Pumps, $6,734.00
• 3595, Menards, Hall Construction, $1,855.18
• 3596, Ferguson Enterprises, Hall Construction, $4,209.59
• 3597, Bob Nevalainen, Mileage JPB, $53.76
• 3598, Bob Nevalainen, Mileage – Flooding, $278.32

Total
$17,026.09

Old Business –

PPSSD – Collin began discussing the memorandum for this meeting.  There were only two bids received for the PPSSD project, Wagner Construction and Utility Systems of America.  The bids are still under review by SEH so the board has decided to table award of construction contract at this time.  SEH came up with a couple different options for the board to consider.  There will be special meeting held on Wednesday, July 23rd at 7:00 pm at the new town hall/community center to further discuss the bids.  IRRRB says there may be more funds available for this project.

Chairman Nevalainen moved to pay SEH $3,400.00 so they can then pay Duluth Archaeology Center $3,400.00, seconded by Supervisor Kiner, motion carried.

VNP Clean Waters JPB – the board mostly discussed the PPSSD project.  Gary C. will be checking on when the DNR has to hook up to the system.

Planning Commission Report – Progress of the Town Hall/Community Center was discussed.  Some of the items that still need to be done are, dig the well, install the septic system, restroom fixtures, signage, siding, sidewalks and landscaping.  The restroom fixtures will be delivered from Virginia as soon as payment is received.  Kolstad Olson will be drilling the well within the next week or so.  Mark Worthman has installed two air-conditioning units.  Marlene T. has contacted a company that supply acoustic panels for the end walls for echo abatement.  Shannons will be hooking up the new range hood in the next couple of weeks.  Dennis Frank, of DK Frank Seamless Gutters will be donating gutters and labor to the new hall.  Ron and Sande Moyer donated a metal clock and changing table to the hall.  Bingo has again started for the summer season.  Septic tanks have been ordered from Seppi.  Under New Business, the flood of 2014 is still being dealt with.  Delayed response from St. Louis County was a big concern in the area.  The county has decided that there is to be a stock pile of sandbags in both northern and southern St, Louis County.  Robert Nevalainen has been very busy filling out paperwork to get the township costs covered for repairs.  Business have been asked to track their own costs in damages to structures and lost revenue.

Roads/Trails – there is still some water on State Point road.  Greg H. will mow the arrowhead trail yet this summer.  Gravel will be needed because of the flooding, six loads possible. 

New Business –

Chairman Nevalainen moved to accept a donation from the Puttika’s toward the new Town Hall/Community Center, seconded by Supervisor Kiner, motion carried.

Primary Election – the primary election will be held at the Kabetogama Fire Hall as usual.

Flooding – there was some discussion regarding what to do will the sand bags and sand when the lake levels get back to normal.  No decisions were made at this time. 

Chairman Nevalainen moved to adjourn the meeting at 8:40 pm, seconded by Supervisor Kiner, motion carried.

Respectfully Submitted

Mary Manninen, Clerk,

Kabetogama Township