​Kabetogama Township
Regular Meeting
January 3, 2017

 
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen, Deputy Clerk Stegmeir and Treasurer Callais. Colin Marcusen from SEH called in on the conference number and there were 2 guests.  Board members and guests recited the Pledge of Allegiance.
 
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda, seconded by Supervisor Kiner, the motion carried, all voting aye.
 
Minutes – The minutes for the December regular meeting were reviewed. Motion by Supervisor Kiner to approve the minutes, seconded by Supervisor Tomczak. Motion carried, all voting aye.
 
The Treasurer’s report was read by Treasurer Callais. Motion by Supervisor Kiner to approve reports, seconded by Supervisor Tomczak. Motion carried, all voting aye. 
 
Financial Report
Checking –
Beg Bal December, 1 2016 –  $136,929.19
Income - $563,836.38
              Int. - $8.01
              St. Louis County Levy Money - $51,705.19
              PFA, PPSSD Funds - $511,626.68
              State of MN Township Aid - $496.50
             
Road Account - $20,098.29
Expenses - $300.00
 
Total Expenses - $535,032.83
End Bal December 31, 2016 – $165,732.74
 
Pucks Point Subordinate Sewer –
Beg Bal December 1, 2016 - $58.75
Income - $511,626.68
Expenses - $511,680.68
End Bal December 31, 2016 - $4.75
 
Cd’s
Checking - $25,619.21
Road Acct. - $21,125.85
Road Acct. - $21.622.19    
 
Supervisor Kiner moved to accept the treasurer’s report, seconded by Supervisor Tomczak, all voting aye motion carried.
 
Payroll Net Total December – $2,825.48
Disbursements for December:
Elections - $526.32
Office Supplies - $305.56
Transfer to PPSSD Account - $511,626.68
Community Building - $788.99
Insurance Workers Comp. - $370.00
St. Louis County Special Assessment PPSSD - $20.00
Kab Fire Department - $18,000.00
PERA - $269.80
Road Account – $300.00
Total Disbursements - $535,032.83
Pucks Point Subordinate Sewer District Acct.
North Star Electric - $54.00
USA - $324,994.53
Septic Check - $151,952.50
Fryberger, Buchanan, Smith & Frederick - $6,855.25
SEH - $27,824.40
Total Disbursements - $511,680.68
 
 
Claims – Clerk Manninen read the claims.
 
John Stegmeir – Fed Ex Priority, Mileage to Duluth - $174.70
North Star Elec. - $118.00
Business Essentials – Office Supplies - $284.47
Olympus – New Recorder - $214.74
Frontier Phone Co. – Phone and Internet – $63.25
Lakes Gas Co. – Remainder on Bill - $18.50
St. Louis County – Proposed Tax Notice Prep and Delivery - $87.36
                             Total - $961.02
 
Supervisor Tomczak moved to accept the claims, seconded by Supervisor Kiner, all voting aye motion carried. 
 
Comment Period:    None
 
Old Business:
             
PPSSD  - Project Schedule
                  Collection

• USA has completed work for this winter
• Grinder stations along Pucks Point have all been installed, but not all have been energized.
• Grinders at Arrowhead and Grandview have been energized.
• Park Point – Grinder not installed but septic tank still in place.  USA has agreed to pump the tank over the winter months if need be.
• USA will return in March to complete the work.  They estimate they have 3 to 4 weeks of work left.

Pretreatment – Septic Check

• Will delay startup  until collection and dispersal systems near completion
• Dispersal – nearly complete

Easements

• All temporary easements needed for the construction are in place.
• Final easements will require survey to determine actual  location of installed piping and grinders

              Payments

• Application for Payment to USA being prepared – under review by USA – Approximately $147,000 this amount may decrease a little
• SEH invoice 314448 in the amount of $23,151.60, dated May 9, 2016 needs to be paid, it was somehow missed.
• Engineering Services Contract Amendment

Communication with PPSSD Members
              SEH to prepare a memo to be sent to residents along with a letter from the Township

• Anticipated project schedule
• Anticipated rates
• Recommendations for private connections to grinder stations.
• Notification of workers on site to perform final survey

Engineering Services Contract Amendment – the contract amendment covering the $25,488 that they have gone over the contract. To cover work through December 16, 2016.  Work after December 16, 2016 will be billed hourly.  The estimated hourly fee is $65,000 including expenses and equipment.  Only time and expenses necessary to complete the work will be billed.  Chairman Stegmeir moved to accept the Supplemental Agreement with SEH from December 16, 2016 through the end of the project on an hourly basis, with the option of reevaluating the situation with contractor at the end of March, seconded by Supervisor Tomczak, all voting aye, motion carried.
Sue, Border State Bank Bridge Loan – Sue has been working with our attorney on this matter.  A Resolution has been put together (Resolution Authorizing the Issuance, Sale and Delivery of a Not to Exceed $715,349 General Obligation Grant and Loan Anticipation Note, Series 2017) at 3.75% interest.  One year maturity from the date of the note.  Supervisor Kiner moved to approve Resolution PPSSD-01-17 (Resolution Authorizing the Issuance, Sale and Delivery of a Not to Exceed $715,349 General Obligation Grant and Loan Anticipation Note, Series 2017), seconded by Supervisor Tomczak, all voting aye, motion carried.
 
DNR – Supervisor Kiner moved to approve Resolution PPSSD-02-17 (A Cooperative Agreement With the State of Minnesota, Department of Natural Resources) A resolution of the Town of Kabetogama, Minnesota, to enter into a cooperative agreement with the State of Minnesota outlining the duties, responsibilities and funding in regards to the Pucks Point Sanitary Sewer District, motion seconded by Supervisor Tomczak, all voting aye, motion carried.
 
Roads & Trails – Chairman Stegmeir spoke with St. Louis County regarding a timeline for the road work here at Kabetogama.  The work is to begin on July 5 and go thru September. 
Community Building – The water softener leaked out over a large area of floor in the hall due to a line freezing.  The softener has now been shut off and will be turned back on in the spring.  The mineral tank will be changed out in the spring.  Supervisor Tomczak moved to pay Chairman Stegmeir $25.00 times 4 for the plowing that he has done and the Town hall, seconded by Supervisor Kiner, all voting aye, motion carried.
 
New Business – Election anyone wanting to run for office must sign up with the clerk from January 3rd to January 17 at 5:00 pm.  Sign up cost $2.00.
 
Public Meeting – There will be a public meeting on Friday, January 2, 2017 at 2:00 pm with Representative Rob Ecklund at the Town Hall.
 
Supervisor Kiner moved to adjourn the meeting at 8:21 pm. Seconded by Supervisor Tomczak, all voting aye
Motion carried.
 
 
Respectfully submitted,
Mary Manninen, Clerk

​TOWN OF KABETOGAMA
ANNUAL MEETING
MARCH 9, 2016
DRAFT
 
The annual meeting of the Town of Kabetogama was called to order by Clerk Manninen at 8:15 pm on March 9, 2016.  There were 18 people attending this meeting.  Those attending the meeting recited the Pledge of Allegiance.  Clerk Manninen called for nominations for a moderator.  Miriam Burchell moved to nominate Mel Carlson, seconded by Pat Lehto.  Clerk Manninen asked if there were any other nominations, (twice).  None being raised from the floor Larry Warrington asked that the nominations be closed.  A voice vote was taken for Mel Carlson as moderator.  All voted aye, no nays, Mel was voted as moderator.
 
Agenda:  The agenda was reviewed by all.   Miriam Burchell moved to approve the agenda, seconded by Larry Warrington, all voting ayes, motion carried.
 
The Clerk was asked to read the Board of Audit minutes from the February 5, 2016 meeting.  The Clerk told the attendees that there had been a mistake that funds were not transferred to the road and building account when we received our levy monies.  This was because of the transition of Treasurer from Jill to Gail to Deana.  These amounts will be caught up in the next few weeks.
 
Kabetogama Township Checking Account:
 
Beginning Balance 1/1/15      $122,091.33
Deposits                                  $249,041.46
Expenses                                 $228,472.46
End Balance 12/31/15                        $142,660.33
 
Kabetogama Township Road Fund:
 
Beginning Balance 1/1/15      $33,617.06
Deposits                                  $16.73
Expenses                                 $847.62
End Balance 12/31/145          $32,786.17     
 
Kabetogama Township Community Center Fund:
 
Beginning Balance 1/1/15      $29,832.37
Deposits                                  $14.65
Expenses                                 $508.04
End Balance 12/31/15                        $29,338.98
 
Checking CD                          $25,523.86
Road Acct. CD                       $21,073.37
Road Acct. CD                       $21,471.47
 
 
 
 

Old Business: 
 
The moderator was asked to read the annual meeting minutes from 2015.  Larry Warrington moved to accept the minutes, seconded by Paul Kiner, all voting aye motion carried.
 
The moderator read the dates for the next Annual Township Meeting.  The annual meeting will be held on March 14, 2017 at the Kabetogama Town Hall at 8:15 pm.  Alternate bad weather date is March 21, 2016 same location and time.
The next Annual Township Election will be held on March 14, 2017 at the Kabetogama Town Hall from 4:00 to 8:00 pm.  Alternate bad weather date is March 21, 2017 same location and time.  Paul Kiner moved to accept these dates, times and locations, seconded by Larry Warrington, all voting aye, motion carried.
 
Election Results – Moderator Carlson read the results of the Annual Township election held March 9, 2016.  For the position of Supervisor 3 year term, Marlene Tomczak received 37 votes and there was no write-ins.  For the position of Supervisor 1 year term, Paul Kiner received 30 votes and Jerry Snyker received 9 votes. Paul Kiner will be replacing Robert Nevalainen as Supervisor.  For the position of Clerk 2 year term, Mary Manninen 34 votes with one write in for Jill Kiner.  For the position of Treasurer 1 year term, Deana Callais received 34 votes with one write in Miriam Burchell.  Deana Callais will be replacing Gail Nevalainen as Treasurer.  Larry Warrington moved to accept the 2016 election results, seconded by Mary Manninen, all voting aye, motion carried.  Miriam asked how many absentee ballots there were and there were six.
 
Kabetogama Fire Department report – Fire Chief Larry Warrington gave a report on the department for 2015.  Chief Warrington stated that the department is in good shape financially now.  There is no reason to increase the levy.  The community has been so good in their support at all the fund raisers that we have had.  A new set of extrication tools have been purchased along with a new/used pumper truck.  The price of the truck was $10,000 and the Ed Arndt family donated that amount of money so the truck is totally paid for.  They have a new young firefighter.  The medical portion of the department is doing great as well.  There have been some bad call out for the medical staff this winter but no fires.  The fire build is in need of some renovations.  They are putting out bids at this time.  The assistant fire chief is on medical leave, Rusty Lehto.  Many thanks go out to Larry as fire chief.  The first responders got a new ambulance also.  The International Falls Department was getting a new rig and this department was able to purchase the old one for $12,000.  Many supplies came with this rig also.
 
No comments from the floor.
 
New Business:
 
Levy – All the line items were reviewed and discussed at length.  Changes made to line items were as follows; Removal of the Community Center Fund $5,000.00.  The remaining lines stayed the same and the total of the Levy for 2017 was reduced to $91,000.00 this was approved on a motion by Larry Warrington, seconded by Vickie Peterson, all voting aye, motion carried.
 
May 11, 2016 there is the Board of Equalization meeting from 1:00 to 2:00 here at the Town Hall to discuss property taxes.
 
Larry Warrington moved to adjourn, seconded by Mary Manninen all voting aye, motion carried. 
 
Respectfully Submitted,
Mary Manninen, Clerk, Kabetogama Township